Graduate Forms

General  |  Doctoral  |  Educational Specialist  |  Master’s  |  Certificate Program 


General Graduate Forms


Change of Admission Semester Form

       FOR New graduate students
       PURPOSE To defer a student’s admission to a future semester.

Conference Travel Award (.pdf)

FOR All current graduate students pursuing funding for conference travel.
PURPOSE To assist graduate students with financial costs associated with conference travel.
NOTE Students must be enrolled in graduate school during the semester an award is granted.

Program of Study Change Form

FOR All current graduate students. 
PURPOSE
 If there is a change in program of study, this form needs to be submitted.

Degree Audit Exception Form

FOR All current graduate students whose program is on the Star-Audit system. 
PURPOSE
 If there is a change in Star-Audit, this form needs to be submitted.

Transfer of Credit Form

FOR All current graduate students.
PURPOSE
 Transfer credits from another university.

Request for Letter of Completion

FOR Doctoral, Masters, and Educational Specialist Students
PURPOSE
 If a student’s employer requests proof of completion of course work, a student may need this form

Application for Degree (Diploma) — Log into your MyNMSU.
Once logged in, click the Student tab > Quick Links > Student Records.
Near the bottom of the list you’ll find the Application for Degree (Diploma) link. Follow the on screen prompts to submit your application.

FOR All current graduate students.  (Required) 
PURPOSE
To have your college certify/award your degree. For more information please contact diplomas@nmsu.edu or call 575.646.4796.
NOTE The application cost is $35. Students filing an “Application for Degree (Diploma)” after the deadline will be charged an additional $25 fee. The Degree Application cannot be waived, refunded or carried to a future semester. Each application submission will incur an additional fee. The Graduate School will not approve Applications for Degrees after the late fee deadline has been reached.


Doctoral Forms

Doctoral Qualifying Examination Form

FOR For students who enter the Graduate School with little or no previous graduate experience, but wish to proceed directly to the doctorate.
NOTE The qualifying examination should be taken after 12 credits of graduate work. Upon passing the qualifying examination, the student will be admitted to the doctoral program.

Program of Study and Committee for Doctoral Students

FOR All Doctoral students.
PURPOSE
 A student needs to submit this, showing courses to be taken and courses  currently being taken to fulfill requirements for program.

Doctoral Dissertation Title Submission Form

FOR All Doctoral students.
PURPOSE Doctoral students need to complete this form when completing paperwork for degree application. The information supplied on this form is used by the Registrar’s Office to include the doctoral student in the commencement ceremony program. The student must be listed in the program to be part of the ceremony.

Doctorate of Education Examination Form

FOR Doctoral Students (Doctorate of Education).
PURPOSE 
A student needs to submit this in order to sit for their examination.
NOTE Exam form must reach Graduate School Office at least 10 working days before the date of the exam.

Doctorate of Philosophy Examination Form

FOR Doctoral Students (Doctorate of Philosophy).
PURPOSE 
A student needs to submit this in order to sit for their examination.
NOTE Exam form must reach Graduate School Office at least 10 working days before the date of the exam.

Professional Doctorate Examination Form

FOR Doctorate of Nursing Practice, Doctorate of Economic Development, and Doctorate of Education. 
PURPOSE 
A student needs to submit this form in order to sit for their examination.


Educational Specialist Forms

Program of Study and Committee for Educational Specialists

FOR All Educational Specialists. (Required)
PURPOSE A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for program.

Degree Audit Exception Form

FOR Educational Specialists.
PURPOSE
If a student has had courses waived, but replaced them with other courses (if their courses differ from the online degree audit) This takes up to two weeks to process.

Educational Specialist Examination Form

FOR All Educational Specialists. (Required)
PURPOSE A student needs to submit this form in order to sit for their examination.


Master’s Forms

Program of Study for Masters Students

FOR Master’s Students who do not have a degree audit
PURPOSE A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for program.

Degree Audit Exception Form

FOR Master’s Students
PURPOSE If a student has had courses waived and replaced them with other courses (if their courses differ from the online degree audit).
NOTE This takes up to two weeks to process.

Examination Fee Form

FOR Non-thesis Masters Students, who are not enrolled in courses
PURPOSE Pay Examination Fee
NOTE The exam fee is for non-thesis Master’s Students that have already completed all required courses and do not need to register but have to be enrolled for certification to take place. This form should be approved by the Graduate School before the fee is charged by the Cashier’s Department to ensure the fee is correct. The original receipt must be submitted to the Graduate School attached to this form for processing and approval.

Masters Final Examination Form

FOR All Master’s Students
PURPOSE A student needs to submit this in order to sit for their examination
NOTE Please turn in ten business days before examination date.

Report of Written Exam Results for Masters Non Thesis Students

FOR Master’s Non Thesis Students
PURPOSE Advisers submit this in order to record written exam results for non thesis master’s students
NOTE Students that have an oral master’s final exam will not use this form. This form is for students that are taking their final exam in a written format.


Certificate Program Forms

Application for Completion of Graduate Certificate

FOR Certification Students
PURPOSE A student needs to submit this in order to receive proof of completion of courses within the certificate program