Graduate Forms

Doctoral Forms   |   Educational Specialist  |   Master’s  |  Certificate Program |    Master’s Accelerated Program | Award Nomination Forms | Student Records Forms

General Graduate Forms

Application for Degree (Diploma)
Log into your  MyNMSU > "Student" tab on the top > "Your Student Profile Page" under Student > "Apply to Graduate" on the left.
Follow the on-screen prompts of instructions to submit your application.

FOR   All current graduate students.   ( Required)  
PURPOSE   To have your college certify/award your degree. For more information please contact   diplomas@nmsu.edu  or call 575.646.4796.

Change of Admission Semester 

Change of Admission Semester Form      

FOR New graduate students
PURPOSE To defer a student’s admission to a future semester.

Change of Campus

Change of Campus Request Form

FOR All current graduate students.
PURPOSE To change the campus, this form needs to be submitted. 

Cross Enrollment Petition

Cross Enrollment Petition Form

FOR  Outgoing graduate exchange students
PURPOSE  NMSU graduate students wishing to enroll in a course offered by UNM

Degree Audit Exception Form

Degree Audit Exception Form

FOR All current graduate students whose program is on the   Star-Audit  system. 
PURPOSE  If there is a change in Star-Audit, this form needs to be submitted.

Graduate Assistant Part-Time Enrollment Waiver

Graduate Assistant Part-Time Enrollment Waiver

NOTE   International students per federal regulations can enroll in a reduced course load only in their final academic semester.
FOR   Graduate Assistants enrolled in less than 9 credit hours.
PURPOSE  Waiver of the requirement that Graduate Assistants be enrolled in 9 graded credit hours per semester.

Leave of Absence Form

Leave of Absence Form

FOR All current graduate students.
PURPOSE   Students who are working on advanced degrees and have an interruption in studies should request a leave of absence.

*All leave of Absences should be requested as soon as possible depending on circumstances. If request was not fulfilled, students must re-apply to the University after 1 academic year.

Program of Study Change Form

Program of Study Change Form   

FOR All current graduate students. 
PURPOSE  If there is a change in the program of study, this form needs to be submitted.

Request for Letter of Completion

Request for Letter of Completion Form

FOR Doctoral, Masters, and Educational Specialist Students.
PURPOSE  If a student’s employer requests proof of completion of course work, a student may need this form.

Transfer of Credit Form

Transfer of Credit Form

FOR All current graduate students.
PURPOSE  Transfer credits from another university.

Doctoral Forms

College of Engineering Ph.D. Publication Requirement Form

College of Engineering Ph.D. Publication Requirement Form

FOR Doctorate Students in the College of Engineering.
PURPOSE The form documents the requirements to publish and must be completed and attached to the Doctorate of Philosophy Examination Form.

Doctoral Dissertation Title Submission Form

Doctoral Dissertation Title Submission Form

FOR   All Doctoral students.
PURPOSE Doctoral students need to complete this form when completing paperwork for degree application. The information supplied on this form is used by the Registrar’s Office to include the doctoral student in the commencement ceremony program.   The student must be listed in the program to be part of the ceremony.

Doctoral Qualifying Examination Form

Doctoral Qualifying Examination Form

FOR   For students who enter the Graduate School with little or no previous graduate experience, but wish to proceed directly to the doctorate.

Doctorate of Education Examination Form

Doctorate of Education Examination Form      

FOR Doctoral Students (Doctorate of Education).
PURPOSE  A student needs to submit this in order to sit for their examination.

Doctorate of Philosophy Examination Form

Doctorate of Philosophy Examination Form      

FOR Doctoral Students (Doctorate of Philosophy).
PURPOSE  A student needs to submit this in order to sit for their examination.

Doctorate of Philosophy Comprehensive Examination Form

Doctorate of Philosophy Comprehensive Examination Form      

FOR Doctoral Students (Doctorate of Philosophy).
PURPOSE  A student needs to submit this form for their comprehensive examination.

Professional Doctorate Examination Form

Professional Doctorate Examination Form     

FOR Doctorate of Nursing Practice, Doctorate of Economic Development, and Doctorate of Education. 
PURPOSE  A student needs to submit this form in order to sit for their examination.

Program of Study and Committee for Doctoral Students

Program of Study and Committee for Doctoral Students

FOR  All Doctoral students.
PURPOSE   A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program. 

Educational Specialist Forms

Degree Audit Exception Form

Degree Audit Exception Form

FOR   Educational Specialists.
PURPOSE  If a student has had courses waived, but replaced them with other courses (if their courses differ from the online degree audit) This takes up to two weeks to process.

Educational Specialist Examination Form

Educational Specialist Examination Form     

FOR  All Educational Specialists.  ( Required)
PURPOSE A student needs to submit this form in order to sit for their examination.

Program of Study and Committee for Educational Specialists

Program of Study and Committee for Educational Specialists

FOR All Educational Specialists.  ( Required)
PURPOSE  A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program.

Master’s Forms

Degree Audit Exception Form

Degree Audit Exception Form

FOR  Master’s Students
PURPOSE  If a student has had courses waived and replaced them with other courses (if their courses differ from the online degree audit).

Masters Final Examination Form

Masters Final Examination Form

FOR All Master’s Students

PURPOSE A student needs to submit this in order to sit for their examination

Program of Study for Masters Students

Program of Study for Masters Students

FOR  Master’s Students who do not have a degree audit
PURPOSE  A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program.

Report of Written Exam Results for Masters Non-Thesis Students

Report of Written Exam Results for Masters Non-Thesis Students

FOR Master’s Non-Thesis Students
PURPOSE Advisers submit this in order to record   written  exam results for non-thesis master’s students

Certificate Program 

Apply to receive your Graduate Certificate using the online degree application at  my.nmsu.edu.

FOR  Students receiving a graduate certificate and having been admitted into a graduate certificate program
PURPOSE  A student needs to apply online in order to receive their certificate award

Master’s Accelerated Program

Master’s Accelerated Program Details
Master’s Accelerated Program Brochure

Master’s Accelerated Form

Master's Accelerated Form

FOR  Departments and students taking part in the Master’s Accelerated Program
PURPOSE  prospective students will work with the department of the prospective Graduate Program to receive advising and complete the Master’s Accelerated Program

Award Nomination Forms - PDF 

Nomination Form-McNair

McNair Graduate Assistantship Form      

Student Records Forms

The Student Records Office Forms Inventory features numerous student forms pertaining to course registration, schedule changes, semester withdrawals, tuition waivers, and more. Please note that many of these forms feature signature lines for the student's Academic Dean and Associate Academic Dean, which refers to the Deans and Associate Deans in the academic colleges, not the Graduate School. Please work with your academic program, department, and college on any Student Records Office forms.